About the Role

The Office Manager sits within the Business Support team of the Corporate Services branch — a division dedicated to creating safe, efficient, and people-focused office environments that align with the agency’s broader objectives. This team plays a key role in delivering user-friendly, public-facing services while ensuring workplaces run smoothly behind the scenes.

As an Office Manager, you’ll take ownership of accommodation management, security and risk frameworks, and the ongoing optimisation of office spaces within the agency. You’ll be trusted to work with independence, integrity, and a problem-solving mindset, helping to embed best practice while driving positive change in day-to-day business operations.

***NV2 Security Clearance Highly Desired***

Primary Responsibilities

• Operational Support
  Provide clear, practical guidance to staff and members on accommodation, facilities, property, asset management, and workplace security.

• Administration & Coordination
  Deliver accurate and timely administrative support, oversee workplace safety and security processes, coordinate special events, and manage office fit-outs or refurbishments. Act as the key contact for external authorities and service providers.

• Stakeholder Engagement
  Build strong, productive relationships with internal teams, external stakeholders, service providers, and building management representatives. Provide in-house training on security practices and foster a positive, proactive risk culture.

Key Challenges

• Acting as the first point of contact at a registry, delivering timely, informed advice across facilities, security, and workplace issues.

• Balancing multiple competing priorities in a fast-paced environment, while communicating clearly and effectively.

• Ensuring strict compliance with government legislation, policies, and internal frameworks around property, risk, and asset management.

Requirements

• Strong knowledge of property, facilities, asset, and risk management, supported by a solid understanding of government policies and legislative frameworks.

• Proven leadership capability in managing disruptions or emergencies, coordinating events, and providing training across WHS and security requirements.

• Highly developed organisational and managerial skills, with the ability to prioritise, research, and coordinate effectively.

• Excellent interpersonal, written, and verbal communication skills, with the ability to influence outcomes and foster constructive stakeholder relationships.

• Demonstrated ability to manage competing demands, deliver on office fit-out or layout projects, and apply sound judgment under pressure.

• Strong analytical skills with experience maintaining records, conducting stocktakes, and providing accurate, evidence-based responses to information requests.

What's in it for you?

Fantastic opportunity to break into the APS for private sector professionals looking for a change. Exceptional workplace culture, flexible working arrangements, and competitive market rates on offer.

To be considered for the role click the 'apply' button or for more information about this and other opportunities please contact Cristina Garcia on 6151 9214 or cgarcia@paxus.gov.au.

Paxus values diversity and welcomes applications from Indigenous Australians, people from diverse cultural and linguistic backgrounds and people living with a disability. If you require an adjustment to the recruitment process, including the application form in an alternate format, please contact me on the above contact details.