Project Coordinator

14 March 2024
Brisbane CBD
Job type
IT General

Job description

Our client is currently looking for a Project Coordinator to join them on a contract through to December 2025 + 12 month extension on offer. The successful candidate will be part of the Forestry Sales Management Information System (FSMIS) Modernisation Project Team.

  1. The Project Coordinator, will have responsibility for the following:
  • Maintain a central register and support the review of key document deliverables to meet obligations of the project with both the Department and the Queensland Government Office of Assurance and Investment.
  • Ensure fortnightly internal project status reporting occurs through communications and support to delivery leads.
  • Maintaining the Project SharePoint Site with relevant information to keep internal stakeholders informed including governance, team structure, project status, document library, risk, issue and dependency registers etc.
  • Ensure Project Risks & Issues Register is maintained and up to date.
  • Assistance in developing and maintaining project documents and schedules, coordinating project meetings and workshops, program resource management.
  • Organising meetings, preparing meeting presentations, taking minutes and completing regular program status reporting
  • Establishing systems and procedures to guide work and track progress and strive for excellence and continually evaluate progress, and effectively overcomes barriers to achieve outcomes.
  • Provide advanced support for the team in the use of templates used for consistent presentation of information.
  • Establish and maintain a project records system.
  • Manage and track the administrative aspects of consultant and contractor engagement.
  • Assist the project manager with procurement and financial reporting.

Highly Desirable attributes to this role are:

  • Significant Experience as a Project Coordinator (ie, at least 5+ years) will be highly regarded.
  • Experience working within Office Administration
  • Experience working in a large-scale Project Management Environment on complex projects.
  • Experience working in close collaboration with and supporting a range of internal and external stakeholders.
  • Experience writing high quality minutes and tracking completion of actions.
  • Appropriate qualifications and/or experience in Project Management Methodology (e.g PRINCE2, PMBOK, Agile / SCRUM) (Desirable)
  • Must be a self-starter who can manage your own time and work proactively.
  • Proficiency in the use of relevant corporate software such as MS products including MS Excel and MS PowerPoint
  • Ability to liaise with customers and stakeholders at all levels, both internally and externally
  • Excellent written and verbal communication skills
  • Strong organisational and time management with attention to detail
  • Candidates must be highly skilled in the use of Microsoft Project and proficient with office automation tools such as Windows, Word, Excel, PowerPoint and Microsoft Outlook (e-mail).

To be considered for the role click the 'apply' button or for more information about this and other opportunities please contact Emma Metzger on +617 3339 5618 or email [email protected] and quote the above job reference number.

Paxus values diversity and welcomes applications from Indigenous Australians, people from diverse cultural and linguistic backgrounds and people living with a disability. If you require an adjustment to the recruitment process please contact me on the above contact details.