Executive Assistant

Posted 29 November 2023
SalaryPaxus Pays Weekly!
LocationAustralian Capital Territory
Job type Contract
DisciplineIT General
Reference263893

Job description

  • 12 month contract with 2 x 12 month extension options
  • Aus citizen, with a current NV1 or NV2 security clearance is a must!
  • Canberra located


You will be an experienced administration professional, with the ability to operate under general direction, providing specialist administrative support.
This role calls for an individual that is highly organised, personable, flexible and agile. You will understand customer centricity and be comfortable with conversing and interacting with a range of internal and external stakeholders. You possess a proven ability to think on your feet and proactively find solutions to issues as and when they arise.


Candidates will:

  • have excellent interpersonal skills - as the 'face of the office' be able to interact positively with a wide variety of stakeholders.
  • be approachable and build and sustain positive relationships with stakeholders.
  • be highly organised - adept at managing multiple diaries and the reprioritisation of tasks to accommodate competing and changing priorities.
  • thrive in a high-volume environment, working with limited direction and supervision.


Key Duties

  • manage email in-boxes, calendar and appointments, and associated briefing requests.
  • coordinate and prepare meeting briefs, papers, minutes and correspondence, including task tracking to ensure tasks are completed according to priority and deadlines.
  • manage office systems and records using Microsoft Office, SAP, PDMS and TRIM (electronic file management systems)
  • undertake research and analysis to support project and administration or coordination tasks.
  • organise domestic and international travel

Reference #263893

To be considered for the role click the 'apply' button or for more information about this and other opportunities please contact Genna Cartwright on 02 6151 9219 or email [email protected] and quote the above job reference number.

Paxus values diversity and welcomes applications from Indigenous Australians, people from diverse cultural and linguistic backgrounds and people living with a disability. If you require an adjustment to the recruitment process please contact me on the above contact details.